1. Check Renewal Requirements

• Confirm whether your state mandates periodic renewal of the ESI registration or if regular compliance suffices.
• Renewal may involve updating details rather than a new registration.

2. Log in to the ESIC Portal

1. Visit the Portal.
2. Use your Employer Login Credentials (User ID and Password).

3. Update Establishment Details

• Navigate to the ‘Update Employer Details’ section if required.
• Update:
  • Number of employees.
  • Business location (if changed).
  • Any other relevant information requested.

4. Verify Employee Details

• Ensure the list of employees registered under ESI is updated, including:
  • New hires.
  • Employees who have exited.
• Upload documents, if necessary, for new additions.

5. Submit Contribution Details

• Regular contribution filings should be up to date:
  • Employer’s contribution: 3.25% of gross salary.
  • Employee’s contribution: 0.75% of gross salary.
• Ensure all dues are cleared before proceeding with renewal.

6. Generate Challan for Renewal Fee

• If a renewal fee is required:
  1. Go to the ‘Generate Challan’ section.
  2. Enter the amount (if applicable).
  3. Make the payment via:
     • Net banking.
     • Debit/credit card.
     • NEFT/RTGS.

7. Submit Renewal Application

• Navigate to the renewal section (if applicable in your state or region).
• Attach supporting documents:
  • Previous ESI registration certificate.
  • Proof of contribution filings.
  • Business details (e.g., PAN, address proof, registration certificate).
• Submit the application online.

8. Receive Renewal Confirmation

• Upon successful submission, you’ll receive:
  • Updated ESI registration/license certificate (if applicable).
  • Acknowledgment or receipt of renewal.

9. Regular Compliance

• Even after renewal, ensure ongoing compliance by:
  • Filing contributions on time.
  • Updating employee and employer details as needed.

Documents Required for Renewal

• Previous ESI registration/license certificate.
• Latest contribution payment proof.
• Updated employee records.
• Business registration documents (e.g., PAN, GST registration, address proof).

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