Board Approval

• Conduct a board meeting to propose an increase in authorized share capital.
  
• Pass a board resolution approving the proposal and calling for an Extraordinary General Meeting.
  
• Draft the notice, agenda, and explanatory statement for shareholders.
  
• Prepare revised Memorandum of Association reflecting the new capital structure.
  
• Ensure compliance with Articles of Association permitting such an increase.
  

Shareholder Approval

• Hold an Extraordinary General Meeting as per notice circulated.
  
• Pass a special resolution approving the increase in authorized share capital.
  
• Record minutes of the meeting and obtain shareholder signatures if required.
  
• Modify the Memorandum of Association by inserting the new capital clause.
  
• Ensure quorum and voting requirements are fulfilled as per the Companies Act.
  

Filing with Registrar of Companies

• File Form SH-7 with the Registrar of Companies within thirty days of the resolution.
  
• Attach certified copies of the board and shareholder resolutions.
  
• Submit altered Memorandum of Association along with the filing.
  
• Pay the prescribed government fee and additional stamp duty based on the increased amount.
  
• Ensure all documents are digitally signed by the authorized director or professional.
  

Update Statutory Records

• Record the change in the Register of Members and statutory books.
  
• Update the company’s internal database and capital records.
  
• Reflect the increased authorized capital in future filings and disclosures.
  
• Ensure auditors and stakeholders are informed of the updated structure.
  
• Maintain all supporting documents for compliance and future audits.
  

Compliance Confirmation

• Track the status of SH-7 on the MCA portal to ensure approval.
  
• Once approved, download the updated Certificate of Registration of the Memorandum.
  
• Use the new authorized capital limit for further share issuances.
  
• Adhere to sectoral caps and FEMA rules if the parent company is foreign.
  

Keep the board informed of completion for planning capital infusion.