Record the employee’s last working day

• Confirm the actual date of separation from the organization.
  
• Ensure all internal exit formalities are completed before updating records.
  
• Coordinate with HR and payroll departments to finalize dues.
  
• Document the exit reason such as resignation, retirement, or termination.
  
• Maintain copies of resignation letters or termination notices for reference.
  

Update the exit in ESIC employer portal

• Log in to the employer dashboard using authorized credentials.
  
• Navigate to the section for updating or modifying employee details.
  
• Select the employee by searching using IP number or name.
  
• Choose the option to mark the employee as exited or separated.
  
• Enter the correct date of exit and submit the update.
  

Ensure contribution up to exit date

• Calculate and remit ESIC contribution up to the employee’s last working day.
  
• Contributions should be included in the respective month’s challan.
  
• Avoid contribution for periods beyond the actual exit.
  
• Keep payment proofs for the exit month in case of audit.
  
• Reconcile final payroll data with ESIC records.
  

Generate and store exit confirmation

• Once the exit is processed, retain system confirmation or acknowledgment.
  
• Print or download a copy of the updated employee status if needed.
  
• Maintain this document in the employee’s personnel file.
  
• Ensure no further contributions are generated for the exited employee.
  
• Update internal systems to reflect the separation.
  

Advise the employee on benefits and coverage

• Inform the employee that ESIC benefits may continue for a short duration.
  
• Advise them to retain their IP number and e-Pehchan card for future reference.
  
• Let them know the coverage period post-exit based on contributions.
  
• Encourage safe storage of ESIC-related documents.
  
• Guide them on benefit claims if pending before the exit.