Branch Registration under ESIC

• Each branch must be registered individually under the main ESIC employer code.
  
• Sub-codes are issued for each additional branch.
  
• Application for sub-code is made through the main account dashboard.
  
• Details like address, number of employees, and wage structure must be provided.
  
• All sub-codes are linked to the main establishment’s ESIC profile.
  

Employee Allocation to Branches

• Employees must be assigned to the correct sub-code based on their workplace.
  
• Employee records should reflect the branch to ensure correct benefit allocation.
  
• Transfers between branches should be updated in the system promptly.
  
• Any change in branch location or employee count must be reported.
  
• Maintain separate wage and attendance records for each branch.
  

Contribution Management

• Contributions for all branches can be paid from the main employer account.
  
• Separate challans must be generated for each sub-code.
  
• Ensure accurate wage data entry for each branch before remittance.
  
• Maintain TRRN and challan copies for each branch individually.
  
• Track payments monthly to avoid branch-wise compliance gaps.
  

Compliance and Inspections

• Each branch is subject to inspection by ESIC authorities.
  
• Required documents must be available at the respective branch location.
  
• Attendance, wage, and contribution records should be well organized.
  
• Ensure that branch managers are trained in ESIC compliance basics.
  
• Regular internal audits help maintain uniformity across branches.
  

Communication and Recordkeeping

• Maintain a consolidated report of all branch-wise employee and contribution data.
  
• Use standard formats for data submission and internal tracking.
  
• Designate a compliance coordinator to monitor all branch activities.
  
• Keep a record of correspondence related to each sub-code separately.
  
• Ensure that all statutory notices are responded to in a timely manner.