Collect updated bank information from the employee

• Request the employee to provide the new bank account number and IFSC code.
  
• Ensure the account is active and belongs to the insured person only.
  
• Collect a cancelled cheque or passbook copy as documentary proof.
  
• Confirm the name on the bank document matches the name in ESIC records.
  
• Obtain a written declaration or application from the employee for internal documentation.
  

Access the employer portal for updates

• Log in using the authorized employer credentials on the ESIC portal.
  
• Navigate to the section titled “Update IP Details” or similar.
  
• Use the insured person’s IP number or name to locate the employee profile.
  
• Open the record for editing and proceed to the bank details section.
  
• Ensure only verified personnel have access to make sensitive updates.
  

Enter and verify new bank details

• Carefully enter the new account number and IFSC code in the respective fields.
  
• Double-check the entries to avoid data entry errors or mismatches.
  
• Upload the scanned copy of the bank document as supporting evidence.
  
• Preview the entire form to verify the accuracy of all updated fields.
  
• Submit the update for confirmation or approval by the ESIC system.
  

Submit for approval if required

• In some cases, the changes may be subject to verification by ESIC officers.
  
• A system-generated acknowledgment may be issued upon successful submission.
  
• Follow up with the regional ESIC office if the update is pending for a long duration.
  
• Keep a record of the update request for reference during claims or inspections.
  
• Notify the employee once the change has been approved and reflected.
  

Ensure future compliance and consistency

• Update the same bank details in the payroll or HR records for uniformity.
  
• Advise employees to inform HR in advance before changing bank accounts again.
  
• Always validate bank details before processing cash benefits like maternity, sickness, or funeral claims.
  
• Maintain an internal record of all bank updates with date and authorization.
  
• Timely updates help ensure uninterrupted benefit disbursals from ESIC.