Initiation by the employer

• The process starts when a new employee joins an ESIC-covered organization.
  
• The employer is responsible for initiating the registration.
  
• Employers must have an active ESIC registration and login credentials.
  
• Registration is mandatory for employees earning within the wage threshold.
  
• The process must be completed shortly after the employee joins.
  

Collect employee details

• Gather personal details such as name, date of birth, and address.
  
• Obtain identity proof like Aadhaar, PAN, or voter ID.
  
• Include family details for dependent coverage under ESIC.
  
• Collect bank account information for benefit disbursal.
  
• Ensure all data is accurate and verifiable.
  

Fill and submit the employee registration form

• The employer fills the employee declaration form with the required details.
  
• This includes personal, contact, and nominee information.
  
• The form is submitted through the online employer portal.
  
• A temporary ID may be generated during submission.
  
• This initiates the issuance of the employee’s unique IP number.
  

Generation of IP number and e-Pehchan card

• Once submitted, a permanent 10-digit IP number is generated.
  
• This number is unique and remains with the employee throughout their career.
  
• An e-Pehchan card is issued containing the IP number and personal details.
  
• The card can be printed and used for availing ESIC benefits.
  
• It must be preserved and carried during medical visits.
  

Update and verify employee records

• The employer must verify and confirm the accuracy of the submitted details.
  
• Changes in address, family members, or bank account should be updated.
  
• Records should be regularly reviewed for correctness.
  
• Any errors should be rectified promptly through the portal.
  
• Employers must also ensure timely contribution payments post-registration.