Access the employer portal

• Log in using the authorized employer credentials provided during establishment registration.
  
• Navigate to the section dedicated to employee registration or insured person management.
  
• Ensure that your establishment is active and in compliance before proceeding.
  
• Prepare the new employee’s information for entry into the system.
  
• Maintain data privacy and handle information securely during access.
  

Collect employee details for registration

• Gather complete personal details such as full name, date of birth, and gender.
  
• Include present and permanent address, Aadhaar number, and contact information.
  
• Record nominee and dependent details for ESIC benefit coverage.
  
• Ensure details are consistent with official identity and employment records.
  
• Collect and verify bank account information for future benefit disbursals.
  

Fill the employee registration form

• Enter the new employee’s data into the online registration form.
  
• Input employment-related information such as date of joining and wage details.
  
• Confirm accuracy of entries before submitting the form.
  
• Check for any duplicate entries to avoid registration errors.
  
• Submit the form after a thorough review of all fields.
  

Generate IP number and e-Pehchan card

• Upon submission, the system will issue a unique 10-digit IP number.
  
• This number remains the same even if the employee changes jobs later.
  
• Generate and download the e-Pehchan card containing the employee’s ESIC details.
  
• Share the card with the employee and instruct them on its use.
  
• Ensure the IP number is noted in the employee’s HR file.
  

Start monthly contributions and updates

• Include the employee in the monthly wage and contribution calculations.
  
• Begin remitting ESIC contributions from the following contribution cycle.
  
• Update records if there are changes in employee status, wages, or dependents.
  
• Monitor compliance regularly to avoid lapses in coverage.
  
• Retain documentation and submission proof for audit and inspection readiness.