Maintain Accurate Employee Records

• Record all eligible employees with their personal and employment details.
  
• Update additions or removals of employees in the system promptly.
  
• Maintain records of wages, attendance, and working hours regularly.
  
• Ensure all information matches with the data entered in ESIC portal.
  
• Preserve documents for inspection or audit purposes.
  

Timely Contribution Payments

• Deduct 0.75% from employees’ wages and add 3.25% as employer share.
  
• Generate and pay challans before the 15th of each following month.
  
• Avoid late payments to prevent interest and penalty charges.
  
• Maintain proof of all remittance transactions and TRRN numbers.
  
• Reconcile payment details with wage sheets monthly.
  

Compliance with Reporting Requirements

• File monthly contribution returns in the prescribed format.
  
• Report new joiners, exited employees, and changes in wages.
  
• Submit necessary compliance documents as and when required.
  
• Respond to notices or inspection calls from ESIC officers promptly.
  
• Ensure periodic renewal and system updates as instructed.
  

Issuance of E-Pehchan Cards

• Facilitate generation and distribution of E-Pehchan cards to insured employees.
  
• Verify employee details before card issuance to avoid mismatches.
  
• Instruct employees on using the card at ESIC-approved facilities.
  
• Update any changes in address or family details on the card.
  
• Preserve acknowledgment copies for future references.
  

Support Employee Benefits Access

• Guide employees on claiming medical, maternity, and disability benefits.
  
• Assist with necessary documentation and form submissions.
  
• Inform employees about ESIC dispensaries and hospitals.
  
• Respond to employee queries related to ESIC deductions and entitlements.
  
• Ensure no disruption in benefits due to administrative delays.