1. Preparation of Prerequisites

• Ensure that at least 7 shareholders and 3 directors are available for incorporation.
  
• At least one director must be a resident of India.
  
• Obtain Digital Signature Certificates (DSC) for all proposed directors.
  
• Apply for Director Identification Numbers (DIN) for each director.
  
• Prepare the Memorandum of Association (MoA) and Articles of Association (AoA) detailing the company’s objectives and rules.
  

2. Name Reservation and Approval

• File the RUN (Reserve Unique Name) form on the MCA portal to get company name approval.
  
• Choose a unique name that complies with naming guidelines under the Companies Act.
  
• The approved name is valid for 20 days, within which incorporation must be completed.
  
• The name must end with “Limited” to signify public company status.
  
• Trademark checks should be done to avoid conflicts with existing entities.
  

3. Filing of Incorporation Forms

• Submit the SPICe+ (Simplified Proforma for Incorporating Company Electronically Plus) form on the MCA portal.
  
• Attach documents such as MoA, AoA, address proof, identity proof of directors, and declaration by subscribers.
  
• Include Form AGILE-PRO-S for PAN, TAN, EPFO, ESIC, GSTIN, and bank account registration.
  
• Upload supporting documents like utility bills and NOC for the registered office.
  
• Pay the prescribed government filing fees and stamp duties online.
  

4. Certificate of Incorporation

• Upon successful verification of documents, the Registrar of Companies (ROC) issues the Certificate of Incorporation.
  
• The certificate includes the Corporate Identification Number (CIN).
  
• It marks the legal creation of the company as a separate legal entity.
  
• The company can now commence business and enter into contracts.
  
• The incorporation date becomes the official date of establishment.
  

5. Post-Incorporation Compliance

• Open a current bank account in the company’s name.
  
• Hold the first Board Meeting within 30 days of incorporation.
  
• Appoint the first auditor and file the Form INC-20A (Declaration for commencement of business).
  
• Print share certificates and maintain statutory registers.
  
• Ensure compliance with all initial tax registrations and record-keeping rules.