Appointment of the Treasurer of a Society in India

Election by Managing Committee
• The treasurer is usually elected by the Managing Committee or Governing Body.
• Elections are held during the first committee meeting after a general body election.
• The person must be an elected member of the Managing Committee.
• The election or selection process must follow the bye-laws of the society.
• Voting can be by show of hands or secret ballot, as per rules.

Eligibility Criteria
• Must be a member in good standing of the registered society.
• Must not be disqualified under the society’s bye-laws or state laws.
• Should possess basic understanding of financial matters and record-keeping.
• In some societies, prior experience or educational qualifications may be preferred.
• Should not have any financial conflicts of interest with the society.

Role of the General Body
• In some societies, the general body may directly elect the treasurer.
• This is based on provisions in the society’s registered constitution.
• If the general body votes, the name of the treasurer is declared during the Annual General Meeting.
• The general body’s approval gives legal validity to the treasurer’s appointment.
• The minutes of the AGM must record the treasurer’s appointment clearly.

Documentation and Record
• The appointment must be recorded in the meeting minutes of the committee.
• The resolution electing the treasurer must be signed and maintained officially.
• Some states may require intimation to the Registrar of Societies.
• The tenure, powers, and responsibilities should be documented as per the society’s bye-laws.
• The treasurer’s signature must be registered with the bank for financial authority.

Tenure and Reappointment
• The treasurer usually serves for a fixed term, such as 1 or 2 years.
• The term may be renewable through re-election.
• The society’s bye-laws govern term limits and eligibility for reappointment.
• Resignation, removal, or disqualification must follow due process under the rules.
• A new treasurer must be appointed promptly in case of vacancy.