Common Types of Payment Errors

• Incorrect employee wage entry resulting in overpayment or underpayment.
  
• Payment made for the wrong contribution period.
  
• Duplicate payment due to system or operator error.
  
• Missing employee records in the contribution sheet.
  
• Wrong ESIC code or challan number used during payment.
  

Steps for Identifying and Verifying Errors

• Log in to the ESIC employer portal and open the contribution history.
  
• Check the filed return and verify individual employee entries.
  
• Compare the contribution data with payroll records.
  
• Note the discrepancies in amount, period, or employee details.
  
• Generate a report or screenshot for internal documentation.
  

Online Rectification Through Portal

• Go to the correction or revise return section in the dashboard.
  
• Update employee wages or contribution figures as required.
  
• Add missing employee details if omitted earlier.
  
• Save and generate a new challan for the differential amount if applicable.
  
• Submit the revised return once payment is made.
  

Requesting Assistance from ESIC Office

• If online correction is not allowed, prepare a written rectification request.
  
• Include employer code, challan reference number, and error details.
  
• Attach supporting documents such as salary registers or bank receipts.
  
• Submit the request to the regional ESIC branch physically or by email.
  
• Follow up regularly until the correction is acknowledged and resolved.
  

Preventing Future Payment Errors

• Verify all employee data before generating the monthly challan.
  
• Reconcile payroll records with ESIC returns prior to submission.
  
• Train staff responsible for ESIC filing and payments.
  
• Maintain a checklist for contribution preparation and verification.
  
• Use automated payroll systems with integrated ESIC compliance tools.