Prepare Detailed TDS/TCS Records

• Begin by compiling all data related to TDS/TCS transactions carried out under your TAN for the reporting period.
  
• This includes:
  
  • Deductee/vendor details and PANs
    
  • Nature of payments (e.g., salary, rent, professional fees)
    
  • Section-wise tax deduction rates
    
  • Amounts deducted and dates of deduction
    

Ensure Quarterly TDS/TCS Return Filing

• TAN holders must submit quarterly compliance returns using:
  
  • Form 24Q for salary payments
    
  • Form 26Q for non-salary domestic payments
    
  • Form 27Q for payments to non-residents
    
  • Form 27EQ for TCS collections
    
• File these returns through the TIN-Facilitation Center or online using TDS Return Preparation Utility (RPU) and File Validation Utility (FVU) tools.
  

Use TRACES Portal for Reporting and Confirmation

• Log in to the TRACES portal using your TAN credentials to:
  
  • Upload TDS returns or correction statements
    
  • View the status of submitted returns
    
  • Download Form 16/16A certificates
    
• Ensure all challans are matched and validated, and defaults (if any) are resolved before final submission.
  

Submit Additional Compliance Reports if Required

• For audit or departmental scrutiny, submit a TAN compliance report manually or digitally to the:
  
  • Assessing Officer (AO)
    
  • Income Tax Department, if specifically demanded
    
• The report may include:
  
  • TAN allotment details
    
  • Quarterly return summary
    
  • Certificate issuance logs
    
  • Proof of timely deposits (Challan 281)
    

Maintain Acknowledgment and Proof of Submission

• After filing, download and retain acknowledgment receipts for each return and certificate issued.
  
• Maintain these along with supporting ledgers, TRACES downloads, and reconciliations for at least 6 to 8 years, as they may be required during audits or tax assessments.