Annual Filings with ROC

• Subsidiaries must file financial statements in Form AOC-4 annually.
  
• Annual Return must be filed in Form MGT-7 or MGT-7A based on company type.
  
• Filing must be completed within specified deadlines after the Annual General Meeting.
  
• Non-filing attracts late fees and penalties under the Companies Act.
  
• Details of shareholding, directors, and financials must be disclosed.
  

Statutory Registers and Records

• Subsidiaries must maintain registers of members, directors, and charges.
  
• Minute books of Board and General Meetings must be properly maintained.
  
• Statutory registers must be available at the registered office for inspection.
  
• Records must be updated regularly and preserved as per legal timelines.
  
• Electronic maintenance of records is permitted under MCA rules.
  

Board and General Meetings

• A minimum of four Board Meetings must be held annually.
  
• The first Board Meeting must be held within 30 days of incorporation.
  
• Annual General Meeting (AGM) is mandatory for companies other than OPCs.
  
• Proper notice, agenda, and minutes must be documented for each meeting.
  
• Meetings can be held physically or via video conferencing as per MCA norms.
  

Financial Statements and Audit

• Books of accounts must be prepared according to Indian accounting standards.
  
• A statutory audit must be conducted by a Chartered Accountant.
  
• Audited financials must be approved by the Board before filing.
  
• Consolidated financial statements are required if applicable.
  
• Audit Report must be annexed to financial filings submitted to ROC.
  

Other Regulatory Compliances

• GST, TDS, and Income Tax returns must be filed on time.
  
• Labour law compliances include EPF, ESIC, and gratuity rules.
  
• FEMA compliance is required for foreign subsidiaries on capital and transactions.
  
• Compliance certificates from professionals may be required annually.
  
• Changes in directors, capital, or address must be reported to MCA promptly.