Monthly Contribution Filing

• Employers must file ESIC contribution returns every month.
  
• Contributions include both employer and employee shares.
  
• The filing is done through the online employer portal.
  
• Payment and filing must be completed by the 15th of the following month.
  
• Challans are generated for each monthly cycle based on actual wages.
  

Maintenance of Employee Records

• Employers must maintain records of all insured employees.
  
• Records should include wages, attendance, and contribution details.
  
• Details of new employees and those leaving must be updated promptly.
  
• All changes must be reflected in the online portal to maintain accuracy.
  
• Accurate recordkeeping supports compliance and inspection readiness.
  

Reporting of Employee Changes

• Addition of a new employee must be registered immediately.
  
• Employees leaving the organization must be marked as exited.
  
• Changes in salary affecting eligibility must be updated online.
  
• Any employee crossing the wage limit continues till period-end.
  
• Timely updates prevent errors in benefit eligibility.
  

Compliance with Inspection and Audit

• Establishments are subject to periodic inspections by ESIC authorities.
  
• Employers must produce wage registers, attendance records, and challans.
  
• Any discrepancies may result in demand notices or penalties.
  
• Electronic documents should be well-organized for quick access.
  
• Firms must respond to audit observations within specified timelines.
  

Annual and Additional Declarations

• Annual reports or declarations may be required by regional offices.
  
• Employers must confirm insured employee count and wage summaries.
  
• Additional reports may be requested during compliance drives.
  
• Details related to branch offices or sub-codes must also be updated.
  
• Timely responses ensure continued compliance and benefit access.