Memorandum of Association (MoA)

The Memorandum of Association outlines the society’s name, objectives, and details of the founding members. It serves as the foundation document for society registration.

• Contains the name and address of the society
  
• Lists the primary objectives and scope of activities
  
• Includes details of at least seven founding members
  
• Requires signatures of all founding members with witnesses
  
• Acts as a legal declaration of the society’s purpose
  

Rules and Regulations

This document defines the internal governance, rights, duties, and operational procedures of the society. It ensures transparency and organized administration.

• Describes the roles of President, Secretary, Treasurer, etc.
  
• Specifies rules for membership admission and termination
  
• Outlines the conduct of meetings and elections
  
• Covers procedures for financial management and audits
  
• Contains provisions for amendment and dissolution
  

Identity and Address Proof

Founding members must provide valid identity and address proof to authenticate their participation. These documents establish credibility and legal compliance.

• Aadhaar card, PAN card, passport, or voter ID of all members
  
• Address proof, such as a utility bill or rental agreement for the office
  
• No-objection certificate from the landlord, if rented premises
  
• Passport-size photographs of all members
  
• Residence proof of the society’s registered office
  

Affidavit and Declaration

Legal declarations are required to confirm the authenticity of information and the non-profit nature of the society. These are signed before a notary or magistrate.

• Affidavit stating the society is formed for lawful purposes
  
• Declaration that members are not associated with unlawful activities
  
• No-objection certificate from the society name usage, if needed
  
• Statement of acceptance of society rules by all members
  
• Confirmation of responsibility by key office bearers
  

Registration Application and Fees

A formal application is submitted to the Registrar of Societies along with the required documents and prescribed fee. This is the final step to initiate legal registration.

• Duly filled society registration application form.
  
• Submission of two or more copies of the MoA and Rules
  
• Payment receipt or draft of the registration fee
  
• Cover letter requesting registration under the relevant Act
  
• Index of attached documents for official reference