Definition and Purpose

• A Document Signer Certificate is a type of digital certificate issued to an organization.
  
• It is used to digitally sign documents in an automated or bulk manner.
  
• The signature reflects the organization’s identity, not an individual’s.
  
• It helps in validating documents generated by systems or applications.
  
• It ensures the origin and authenticity of official records.
  

Usage in Automated Systems

• Used in software applications that auto-generate and sign documents.
  
• Commonly applied to invoices, certificates, reports, and declarations.
  
• Allows multiple documents to be signed without manual intervention.
  
• Helps organizations streamline high-volume digital operations.
  
• Maintains compliance with digital document standards.
  

Signature Attributes

• The signature indicates the name of the organization and certificate details.
  
• It does not carry any individual’s name or personal identity.
  
• The digital signature is embedded within the document’s metadata.
  
• It provides traceability and verification of the document’s source.
  
• The certificate remains valid only for its approved duration.
  

Security and Legal Validity

• Recognized under the Information Technology Act, 2000.
  
• Offers tamper-proof security to digitally signed documents.
  
• Documents signed with this certificate are legally admissible.
  
• Ensures the integrity and non-repudiation of signed data.
  
• Reduces the risk of forgery or unauthorized document alteration.
  

Issuance and Management

• Issued to verified organizations by licensed Certifying Authorities.
  
• Requires proper documentation and authorization from the entity.
  
• Stored securely in a hardware security module or server system.
  
• Must be renewed periodically to maintain validity.
  
• Organizations must control access to prevent misuse.