Meaning of ESIC Sub-Code

• A sub-code is an extension of the main ESIC code assigned to a branch office or additional unit.
  
• It is issued when an employer operates from multiple locations.
  
• The sub-code allows each location to manage ESIC compliance independently.
  
• It is linked to the primary 17-digit ESIC registration code.
  
• Sub-codes maintain consistency while supporting decentralized operations.
  

Purpose of Issuing Sub-Codes

• To manage region-wise or unit-wise compliance in large organizations.
  
• To file separate contribution returns for different establishments.
  
• To facilitate local inspections and employee management.
  
• To track location-specific ESIC payments and employee records.
  
• To streamline administrative control across multiple branches.
  

Eligibility and Applicability

• Firms with two or more operational units in different ESIC regions are eligible.
  
• A sub-code is applicable when a new branch has qualifying employee strength.
  
• It is used when a business expands to a new location with ESIC obligations.
  
• Applicable to both intra-state and inter-state branch setups.
  
• Required for better segregation of payroll and compliance across units.
  

Procedure to Obtain a Sub-Code

• The employer must apply online using the ESIC portal.
  
• Details of the branch location, employee data, and operations must be submitted.
  
• Supporting documents like address proof and employee list are uploaded.
  
• Once verified, ESIC issues a new sub-code linked to the main code.
  
• The employer receives login credentials for the sub-code unit.
  

Compliance Under Sub-Code

• Each sub-code unit must file separate monthly contribution returns.
  
• Employee registrations and records must be maintained per sub-code.
  
• Any inspection or communication is directed to the respective sub-unit.
  
• Changes in address or staff at the unit level must be updated under the sub-code.
  
• The main code holder remains responsible for consolidated ESIC compliance.