1. Definition and Role

• The executive committee is the principal governing body of an association or society.
  
• It is responsible for executing policies, managing operations, and implementing decisions approved by the general body.
  
• The committee ensures that the association functions in accordance with its bye-laws and legal obligations.
  
• It acts as the administrative authority in day-to-day affairs.
  
• Its powers and responsibilities are defined in the association’s Memorandum of Association or Rules.
  

2. Composition and Structure

• The executive committee typically includes office bearers such as President, Secretary, Treasurer, and other elected or nominated members.
  
• The size of the committee is defined in the bye-laws and may vary based on the association’s needs.
  
• Members are usually elected by the general body during the annual or special general meetings.
  
• Provisions may exist for co-opted or honorary members to be included for specific purposes.
  
• Each member may be assigned specific roles or portfolios for efficient functioning.
  

3. Functions and Responsibilities

• Approving and overseeing the budget, financial statements, and program implementation.
  
• Making decisions on staff appointments, fund utilization, project execution, and legal compliance.
  
• Calling and organizing general body meetings, elections, and committee meetings.
  
• Maintaining records, minutes, and statutory registers.
  
• Representing the association in dealings with government bodies, partners, and the public.
  

4. Term and Accountability

• The term of the executive committee is usually fixed (e.g., 2 or 3 years) as per the association’s rules.
  
• Members may be eligible for re-election or reappointment, subject to term limits.
  
• The committee is accountable to the general body and must act in the best interest of the association.
  
• It must function transparently and is required to submit reports and financial statements at each AGM.
  
• Misconduct or non-performance may lead to removal through resolutions or legal intervention.
  

5. Legal Recognition and Governance

• The executive committee holds legal responsibility for statutory compliance, including filings with the Registrar of Societies.
  
• It may be required to sign legal documents, contracts, and government correspondence.
  
• The committee is empowered to take disciplinary action, manage disputes, and enforce rules.
  
• Its actions must align with non-profit principles and the declared objectives of the association.
  

A well-functioning committee ensures good governance, continuity, and credibility of the association.