Statement of TAN Ownership

• A TAN declaration is a formal statement made by an individual or entity affirming that they have been allotted a valid TAN (Tax Deduction and Collection Account Number).
  
• It confirms the legal possession and correct usage of the TAN for all tax deduction or collection purposes as required under the Income Tax Act.
  

Purpose in Tax Compliance

• This declaration is often required:
  
  • When submitting documents to banks, vendors, auditors, or government departments
    
  • As part of contractual disclosures, tenders, or onboarding processes
    
  • To demonstrate that the deductor is complying with TDS/TCS obligations
    

Contents of the Declaration

• A typical TAN declaration includes:
  
  • Name of the deductor/entity
    
  • PAN of the deductor
    
  • TAN number
    
  • Nature of payment attracting TDS/TCS
    
  • Confirmation that the TAN is active and used as per law
    
  • Signature and designation of the authorized person
    

Role in Vendor and Regulatory Filings

• Businesses may be asked to submit a TAN declaration when registering vendors, claiming TDS credit, or applying for statutory registrations.
  
• It assures counterparties that TDS deducted will be reported and credited properly using the valid TAN.
  

No Prescribed Format but Customizable

• The Income Tax Act does not prescribe a specific format for TAN declaration.
  

However, it should be printed on official letterhead, signed by an authorized signatory, and dated appropriately for formal use.