Process for Expulsion of a Member

1. Reference to Bye-Laws
• Check the society’s registered bye-laws to confirm if expulsion is permitted
• Identify the specific grounds and procedure outlined for expulsion
• Ensure the member’s actions fall within the defined violations

2. Issuance of Show Cause Notice
• Prepare a formal show cause notice stating the reason for proposed expulsion
• Include details of misconduct, non-compliance, or violation
• Give the member a fixed period (typically 7 to 15 days) to respond in writing

3. Opportunity to be Heard
• Allow the member to present an explanation or defense in person or in writing
• Conduct a hearing before the Managing Committee or designated authority
• Maintain minutes of the hearing or defense proceedings

4. Committee Deliberation
• The Managing Committee discusses the reply and findings of the hearing
• Evaluate whether the reply is satisfactory or if expulsion is justified
• Decision must be impartial and based on evidence and rules

5. Resolution for Expulsion
• Pass a resolution for expulsion in a duly convened Managing Committee meeting
• Require the minimum vote threshold as stated in the bye-laws (often two-thirds majority)
• Record the resolution in the minutes book with signatures of the committee members

6. Communication to Member
• Send a formal letter informing the member about the expulsion decision
• Include the effective date and reason for removal
• Provide a copy of the resolution if requested

7. Update in Records
• Remove the member’s name from the membership register
• Notify the change in the next general body meeting
• Update the Registrar of Societies if required by state law or bye-laws