1. Passing a Resolution in General Body Meeting

• The first step is to convene a General Body Meeting of the society.
  
• A special resolution must be passed by at least three-fifths of the members present.
  
• The resolution must clearly state the existing name and the proposed new name.
  
• The change must align with the objectives and non-profit nature of the society.
  
• The meeting minutes must be recorded and signed by the President and Secretary.
  

2. Ensuring Name Availability and Compliance

• The proposed name must be unique and not identical to any existing registered society or trademark.
  
• Names containing restricted words like “National,” “India,” or “Government” may require prior approval.
  
• The new name should reflect the objectives and must not be misleading or offensive.
  
• A name availability check may be conducted through the Registrar of Societies.
  
• Avoid names that imply political, commercial, or religious bias beyond the scope of the society.
  

3. Submission of Application to Registrar of Societies

• Prepare an application addressed to the Registrar of Societies of the concerned state.
  
• Attach the following documents:
  – Certified copy of the special resolution
  – Copy of the original registration certificate
  – Revised Memorandum of Association with the new name
  – Copy of the minutes of the meeting
  – Identity and address proofs of the office bearers
  
• Submit the application in the prescribed format along with the required fee.
  

4. Registrar’s Verification and Approval

• The Registrar verifies the documents, resolution validity, and name uniqueness.
  
• If everything is in order, the Registrar issues a certificate of name change or amended registration certificate.
  
• The name change becomes legally effective from the date mentioned in the approval order.
  
• If the Registrar finds discrepancies, they may ask for clarifications or reject the request.
  
• The updated certificate must be preserved and used in all future communications.
  

5. Post-Approval Formalities

• The society must update its name in all official records, signboards, seals, and stationary.
  
• Inform banks, funding agencies, and other stakeholders about the name change.
  
• Update the PAN, GST (if applicable), FCRA registration, and income tax records.
  
• Notify members formally and issue updated membership cards or communications.
  

File updated documents in the next annual return or compliance filing with the Registrar.