Regulatory Compliance and Filings

• Ensures the subsidiary complies with the Companies Act, 2013 and other applicable laws.
  
• Prepares and files statutory forms such as MGT-7, AOC-4, PAS-3, SH-7 with the Registrar of Companies.
  
• Maintains regular communication with regulators like the Ministry of Corporate Affairs (MCA), SEBI, and RBI.
  
• Monitors deadlines for filings, disclosures, and approvals to avoid penalties.
  
• Ensures compliance with sector-specific licensing and reporting obligations.
  

Board and Shareholder Meetings

• Organizes and coordinates Board Meetings, Committee Meetings, and General Meetings.
  
• Drafts notices, agendas, board resolutions, and minutes of the meetings.
  
• Ensures proper maintenance of records such as minute books and attendance registers.
  
• Advises the board on governance procedures, voting requirements, and quorum rules.
  
• Verifies that resolutions passed are lawful and within the powers of the company.
  

Maintenance of Statutory Registers

• Maintains statutory registers including those of members, directors, charges, and share allotments.
  
• Updates records in case of share transfers, director appointments, or changes in capital.
  
• Safeguards official documents, certificates, and company seals.
  
• Maintains Register of Contracts, Register of Related Party Transactions, and Register of Investments.
  
• Ensures accessibility of registers for inspection when required by law.
  

Corporate Governance and Advisory

• Advises the board on good governance practices, code of conduct, and secretarial standards.
  
• Ensures the subsidiary adheres to ethical, regulatory, and operational standards.
  
• Guides on roles and responsibilities of directors, especially under fiduciary obligations.
  
• Supports compliance with risk management, CSR, and whistleblower policies where applicable.
  
• Ensures alignment of subsidiary practices with the policies of the parent company.
  

Liaison and Coordination

• Acts as the key compliance officer and liaison between the company, regulators, and stakeholders.
  
• Coordinates with auditors, tax consultants, legal advisors, and government authorities.
  
• Communicates decisions and disclosures to the parent company in case of foreign ownership.
  
• Handles secretarial audits and provides documentation to internal and external auditors.
  
• Supports procedural work during capital restructuring, mergers, and foreign investment transactions.