Basic Registration and Compliance Documents

• ESIC registration certificate with 17-digit employer code.
  
• Sub-code certificates if applicable for multiple branches.
  
• Copies of challans for ESIC payments made during the inspection period.
  
• Acknowledgements of monthly return submissions.
  
• List of inspection notices or prior correspondence with ESIC.
  

Employee Master Data and Related Records

• Complete list of all employees with ESIC insurance numbers.
  
• Employee joining and exit records with appointment letters.
  
• Department-wise employee classification and roles.
  
• List of employees with wages above and below the ESIC threshold.
  
• Updated employee master sheet matching payroll and returns.
  

Payroll and Wage-Related Records

• Salary and wage registers showing monthly earnings.
  
• Payslips issued to employees for the relevant months.
  
• Bonus, overtime, and allowance details where applicable.
  
• Bank statements or payroll transfer sheets.
  
• Proof of deductions for ESIC and other statutory components.
  

Attendance and Working Records

• Monthly attendance registers or biometric reports.
  
• Leave records including paid and unpaid leaves.
  
• Muster rolls or timesheets for all employees.
  
• Shift schedules or duty rosters for shift-based staff.
  
• Manual attendance logs if biometric data is unavailable.
  

Contract and Outsourced Staff Information

• Agreements with third-party contractors or manpower agencies.
  
• List of contract workers engaged during the inspection period.
  
• Copies of contractor ESIC registration and code.
  
• Proof of ESIC compliance for outsourced staff.
  

Contractor challans and returns if part of the audit scope.