1. PF Registration (Under EPF Act, 1952)
Eligibility
- Mandatory for establishments with 20 or more employees.
- Voluntary registration is allowed for businesses with fewer employees.
Step-by-Step Process
- Visit the EPFO Portal:
- Sign Up as an Employer:
- Click on ‘Establishment Registration’ under the ‘Employers’ tab.
- Register by providing basic details like name, PAN, and mobile number.
- Login to Unified Portal:
- After registration, log in to the Unified Employer Portal.
- Fill in Establishment Details:
- Provide details about the company:
- Name and address.
- Date of incorporation.
- Type of organization (e.g., sole proprietorship, LLP, company).
- Upload required documents.
- Provide details about the company:
- Add Employee Details:
- Enter details like:
- Number of employees.
- Salaries and wages.
- Names and UANs (Universal Account Numbers) of employees (if available).
- Enter details like:
- Submit and Generate Code:
- Upon submission, the system generates an Establishment Code Number, which is your PF registration number.
Documents Required
- PAN card of the business.
- Certificate of Incorporation/Business Registration.
- Address proof of the business (electricity bill, rental agreement, etc.).
- Bank account details.
- Employee details (name, salary, date of joining).
2. ESI Registration (Under ESI Act, 1948)
Eligibility
- Mandatory for establishments with 10 or more employees earning a monthly salary of up to ₹21,000.
- Voluntary registration is also permitted.
Step-by-Step Process
- Visit the ESIC Portal:
- Sign Up as an Employer:
- Click on ‘Sign Up’ under the ‘Employer Login’ section.
- Create an account by providing basic details like employer name, email, and phone number.
- Log in to ESIC Portal:
- Use the credentials to log in to the portal.
- Fill in Establishment Details:
- Provide details about your business:
- Name and address of the establishment.
- Type of ownership (proprietorship, partnership, company).
- Nature of business activity.
- Date of commencement.
- Employee details (name, salary, designation, etc.).
- Provide details about your business:
- Upload Required Documents:
- Upload the necessary documents, such as:
- Business registration certificate.
- PAN of the business.
- Address proof of the establishment.
- Bank details.
- Upload the necessary documents, such as:
- Pay Contribution:
- An initial contribution payment may be required to complete the registration.
- Receive Registration Certificate (C-11):
- After verification, you’ll receive a 17-digit ESI Registration Number (C-11), confirming the successful registration.
Documents Required for ESI Registration
- PAN card of the business.
- Registration certificate of the establishment.
- Address proof (electricity bill, rental agreement, etc.).
- Bank details of the company.
- List of employees with their details (name, salary, date of joining).
Post-Registration Compliance for PF and ESI
- Monthly Contributions:
- PF:
- Employer: 12% of employee’s basic wages + DA.
- Employee: 12% of basic wages + DA.
- ESI:
- Employer: 3.25% of gross salary.
- Employee: 0.75% of gross salary.
- PF:
- File Returns:
- Regular filing of returns on the respective portals.
- Maintain Records:
- Keep records of employee details, wages, contributions, and returns.
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